How long does a potential analysis take?

For a focused area (e.g. only customer service or only accounting) 2–3 business days suffice. A full company analysis typically takes 5–10 business days.

What do I get as a result at the end?

You receive a prioritized action package: which processes are suitable for AI, the recommended implementation sequence, a rough cost estimate, and a roadmap for the next 6–12 months.

Do I need technical knowledge upfront?

No. The potential analysis is exactly the right starting point when you don't yet know where AI can concretely help in your business. I conduct the interviews, analyse the processes, and translate the result into clear recommendations.

Service in Detail

AI Potential Analysis: Know where AI really pays off — before you invest.

Many SMEs know that AI can help — but not where or how. The potential analysis gives you a prioritized picture: which processes can be automated, what ROI is realistic, and in which order you should proceed.

Request Analysis Start AI Maturity Check

AI Maturity Workshop

What we do in the workshop and what you receive afterwards.

The AI Maturity Workshop is the structured deep dive after the digital AI Maturity Check. The goal is not to discuss AI in general, but to create a practical decision document for the first meaningful pilot.

Preparation

You complete the AI Maturity Check and provide website, industry, team size, systems, and key bottlenecks.

Workshop

We review maturity, processes, data readiness, risks, team adoption, and 3 to 5 possible AI use cases.

Prioritization

Each use case is scored by value, effort, data readiness, risk, integration need, and time-to-value.

Decision

The result is a clear recommendation: start, prepare, postpone, or deliberately do not implement.

Included

Review of your AI Maturity Check
90 to 120 minute workshop via video call
Use-case prioritization with effort/value matrix
Initial privacy, risk, and data readiness assessment
Recommendation for pilot, follow-up workshop, or preparation steps
Management summary as PDF
90-day roadmap with concrete next step

Not included

Production implementation or technical integration
Large-scale data cleanup or permission cleanup
Legal case-by-case advice or binding legal review
License costs for external tools, APIs, or Microsoft 365
Detailed analysis of multiple departments without extended scope

Price anchorfrom 990 €

Duration1 workshop day including evaluation

ResultPDF report, use-case ranking, and 90-day roadmap

AI Maturity Model

We assess not only ideas, but the gap between current state and target state.

The potential analysis uses a 10-area model: strategy, leadership, data, technology, talent, processes, use cases, culture, risk and measurement. The result is not a loose list of ideas, but a clear view of missing prerequisites and initiatives with the strongest business value.

01Analysis

Make current maturity, target state and gaps visible per core area.

02Priority

Score gaps by impact, risk, urgency and implementation effort.

03Initiatives

Define Now, Next and Later initiatives with clear ownership.

04Value tracking

Set KPIs, baseline and value hypotheses for the first pilot.

AI gap analysis with ten core areas and prioritized initiatives

Preparation & Participants

What to prepare and who should join the workshop.

You do not need perfect process documentation. The workshop is designed to work with what already exists. The more practical examples you bring from daily work, the more concrete the recommendation becomes.

Helpful preparation

Complete the AI Maturity Check
Share website and service offering
Note 3 to 5 recurring bottlenecks or processes
Have typical documents, emails, requests, or forms available
Name systems in use: Microsoft 365, CRM, ERP, DMS, telephony, ticketing
Roughly estimate where time is lost or errors occur today

Recommended participants

Management or department lead as decision maker
One subject-matter person from the affected process
Optional IT/admin for systems, data access, and integration
Optional privacy or compliance for sensitive data
Optional future key user from the team
Ideal group size is 2 to 5 people to keep the workshop focused

Format & location

Standard: remote via Teams or Zoom
On-site workshop possible by arrangement
Workshop duration: 90 to 120 minutes
Evaluation and PDF result afterwards
For multiple departments: optional extended potential analysis

When is the workshop enough?When you need a clear first AI entry point or want to prioritize 3 to 5 use cases. A larger potential analysis is useful when several departments, locations, complex data situations, or many systems are involved.

⏳ Duration

2–10 business days

Investment

from €1,500 (focused area)
from €3,000 (full analysis)

Format

Workshop + Interviews
(remote or on-site)

Result

Prioritized action plan, ROI estimate, AI roadmap

What you take away from the Potential Analysis

Prioritized Process List

Which tasks can be automated with AI — sorted by effort and impact.

Upfront ROI Calculation

Realistic time and cost savings based on your actual data, not marketing promises.

AI Roadmap 6–12 Months

Concrete steps, dependencies, and recommended implementation sequence.

Risk & Maturity Profile

Where your business stands today, which prerequisites are missing, and how to close those gaps.

How the Potential Analysis works

Kick-off & Scope Definition

Joint discussion: Which areas should be analysed? Where is the pressure greatest?

Process Interviews

Conversations with employees from the target areas. I capture: time expenditure, frequency, error-proneness, system landscape.

AI Matchmaking

Matching your processes with available AI solutions. What can realistically be implemented today?

ROI Calculation

Calculating savings based on the data collected — realistic, not optimistic.

Results Presentation

Structured final report with prioritized action plan, roadmap, and next steps.

Frequently Asked Questions about the Potential Analysis

What does an AI potential analysis cost? +

From €1,500 for a focused area (e.g. only customer service or only accounting). A full company analysis across multiple departments: €3,000–5,000.

How long does it take? +

For a focused area 2–3 business days. A complete analysis 5–10 business days.

Do I need technical knowledge? +

No. The potential analysis is the right entry point when you do not yet know where AI can help. I conduct the interviews, analyse the processes, and translate the result into clear recommendations.

Is the analysis a prerequisite for further services? +

Not necessarily. If you already know what you want to implement, we can go straight to prototyping or implementation.

Ready to plan your AI entry?

In a free initial consultation we clarify whether and how a structured potential analysis makes sense for your business.

Request Free Initial Consultation

Concrete Offer

What you get, how long it takes, and how risk is reduced.